GEIG – ENVIRONMENTAL / WEEE / ROHS DECLARATION (v1.2)

Effective from: 9 October 2025

1.0 Scope and Geography

1.1 This declaration applies to GeiG-branded electrical and electronic equipment (EEE) wherever the GeiG logo or mark appears.
1.2 Where a local physical collection point is not available, the actor (customer or business partner) must ship the device to the United Kingdom—or to another destination we specify—to meet applicable WEEE obligations.
1.3 Governing law and jurisdiction for this policy: England & Wales.

2.0 Product Scope and Marking

2.1 Product categories covered include: laptops, desktops, monitors, accessories/PSUs, batteries, and peripherals.
2.2 Conformity marking: products carry UKCA (UK) and CE (EU) marks as applicable to the model and market.

3.0 WEEE (Waste Electrical and Electronic Equipment) – UK and EU

3.1 Producer status and legal roles. WEEE obligations are jurisdiction-specific. The entity deemed the “producer” (for example, the brand owner, importer, distributor, or manufacturer) is responsible for registration, reporting, financing and take-back obligations in that jurisdiction.
3.2 Compliance approach. GeiG operates a take-back and treatment routing process and will cooperate with the legally responsible producer/importer and any appointed representative to ensure obligations are met in each jurisdiction.
3.3 Producer Compliance Scheme (PCS). Where local rules require the responsible producer to enrol with a Producer Compliance Scheme or equivalent, that producer will ensure registration and reporting and will provide details where required on invoices, labels or compliance pages.
3.4 Consumer take-back (B2C). Free like-for-like take-back collection is available for end-of-life GeiG equipment, subject to safe packaging and compliance with battery/dangerous-goods rules.
3.5 Business take-back (B2B). Take-back is available for qualifying business customers. Certified data-wipe is available on request and may incur a charge.
3.6 Proof and exclusions. We may require a serial number and/or order number. We may refuse or route items differently that are heavily damaged, present biohazard risk, or breach battery shipping/compliance rules.
3.7 Shipping responsibility for take-back. UK: GeiG provides labels/collection where applicable. International: the customer pays unless otherwise agreed in writing or required by local law. Where local law places financing or shipping obligations on the responsible producer/importer, those obligations will be met by that entity.
3.8 Treatment information (Annex VII). GeiG will publish and maintain a treatment information document describing depollution steps, battery removal, and any hazardous sub-assemblies for authorised recyclers.
3.9 European Union. Where GeiG devices are placed on the market in an EU Member State, the responsible producer/importer or appointed representative (as applicable) will meet local WEEE obligations, including registration, reporting, and financing of take-back and treatment as required in that Member State. GeiG will cooperate to provide the records and treatment information needed for compliance.
3.10 Registration updates. Where registration numbers, scheme details or appointed representative information must be displayed by law in a given jurisdiction, the legally responsible entity’s registration details will be published on this page and/or included on paperwork where mandated.
3.11 How to request take-back. Contact support@geig.co.uk or web chat with (a) device model/serial, (b) collection address, (c) safe-pack confirmation. We will issue labels/collection booking within 3 working days for UK collections.
3.12 Treatment information (Annexe VII) will be published alongside this declaration and linked from relevant product support pages.
3.13 Quarantine/refusal. We may decline or quarantine items that are counterfeit, unsafe, contaminated, or do not match the declared serial/model, and will notify the sender of next steps.

4.0 Batteries (Primary / Rechargeable)

4.1 Battery presence: certain GeiG devices include batteries (e.g., Li-ion packs and/or coin cells).
4.2 Producer status. Battery compliance roles are jurisdiction-specific and may apply to the brand owner, importer, distributor or another legally responsible entity. GeiG will cooperate with the responsible entity and local parties to meet applicable obligations.
4.3 Battery take-back. Batteries are accepted at no charge for GeiG customers, subject to safe shipping rules. Restrictions apply to swollen or physically damaged packs (we will provide safe handling instructions).
4.4 Marking: batteries carry the crossed-out wheeled bin symbol and chemistry/labels as required.
4.5 Damaged or swollen batteries must not be posted. Contact us for a specialist collection or packing kit. We may decline non-compliant shipments for safety.
4.6 Standalone battery returns. We accept standalone battery returns from our customers at no charge and route them to an authorised treatment facility, subject to safety rules and local restrictions.

5.0 RoHS (Restriction of Hazardous Substances)

5.1 Compliance: GeiG products comply with UK RoHS (The RoHS Regulations 2012, as amended) and EU RoHS (Directive 2011/65/EU, as amended by (EU) 2015/863).
5.2 Exemptions: none listed by GeiG at this time.
5.3 Documentation: GeiG maintains Declarations of Conformity (per model) and a Technical File.
5.4 Access to Declarations of Conformity: model-specific DoCs are available on request via support@geig.co.uk or on the relevant product support page, where published.

6.0 REACH / SVHC / SCIP

6.1 REACH: GeiG monitors Substances of Very High Concern (SVHC) and will provide required communications within 45 days of a valid request.
6.2 SCIP (EU): where SCIP obligations apply, the responsible EU entity (producer/importer/appointed representative, as applicable) will make the required submission.
6.3 Requests channel: support@geig.co.uk.
6.4 SVHC requests should include product model/serial and delivery date. We will respond within 45 days with the substance name(s), safe-use information, and links to further guidance.
6.5 Where an article is placed on the EU market and SCIP obligations arise, the responsible EU entity will make the required SCIP submission.

7.0 Packaging and EPR

7.1 Packaging EPR status is reviewed regularly. Where local EPR obligations apply (for example in the UK or EU), the legally responsible entity will comply with registration and reporting obligations.
7.2 Recycled content: packaging targets ~90% recycled board where practicable for the product class.
7.3 Sorting instructions: We provide guidance to separate cardboard/plastic/foam for local recycling.
7.4 Labelling: packaging carries clear recycling instructions (for example, “Check locally” or OPRL-style guidance).

8.0 Design for Environment and Energy

8.1 Eco-design commitments: GeiG supports repairability, spare-parts availability and firmware support; specifics are communicated per model or programme.
8.2 Energy programmes: unless expressly stated on a product page, GeiG does not claim registration with external programmes such as Energy Star or EPEAT.
8.3 Repairability: key spare parts (chargers, user-replaceable batteries, storage modules) will be available for at least 3 years from end-of-sale.
8.4 Firmware support: critical security updates for 3 years from delivery or 2 years from end-of-sale, whichever is later.
8.5 Energy labelling/programmes: unless expressly stated on a product page, GeiG does not claim registration with external programmes such as Energy Star or EPEAT.

9.0 Symbols and Customer Guidance

9.1 Symbols used on products and documentation may include: crossed-out wheeled bin (EEE and batteries), recycling symbols, CE, and UKCA.
9.2 Where to find take-back help: web chat on geig.co.uk or support@geig.co.uk. We will provide the correct instructions, labels, and, where applicable, collection booking.

10.0 Data and Privacy During Take-Back

10.1 Default data erasure is not included with take-back.
10.2 Secure erasure or certified data destruction is available on request and may incur a charge (quoted in advance).
10.3 For B2B collections, we can provide certificates of data destruction upon completion, where purchased.
10.4 Data erasure service: upon request, we will quote a fixed fee per device for certified erasure and provide a certificate of destruction upon completion.

11.0 International Shipments and Compliance

11.1 For international returns and take-back, customers must follow dangerous-goods rules for lithium batteries and any local regulations.
11.2 Customs, duties, and taxes outside the UK are the customer’s responsibility unless agreed otherwise in writing.
11.3 Where a jurisdiction requires local handling that GeiG cannot directly provide, the device must be shipped to the UK (or other destination specified by GeiG) to ensure lawful treatment.

12.0 Administration

12.1 Review cadence: quarterly.
12.2 Contact details: support@geig.co.uk and postal address: Riverside Business Centre, Fort Road, Tilbury, Essex, RM18 7ND, United Kingdom.
12.3 This declaration may be updated; the latest version posted by GeiG controls.
12.4 GeiG maintains records of take-back volumes and treatment evidence to support audits by competent authorities and to evidence compliance routes in applicable jurisdictions.

13.0 Definitions

13.1 EEE: electrical and electronic equipment within the scope of UK/EU WEEE.
13.2 Producer: the entity deemed responsible for compliance in a jurisdiction (brand owner, importer, distributor, or manufacturer).
13.3 Take-back: collection and proper treatment of end-of-life equipment.
13.4 SVHC: Substances of Very High Concern as defined under REACH.
13.5 DoC: Declaration of Conformity for CE/UKCA.

GEIG – WEEE ANNEX VII TREATMENT INFORMATION (Authorised Recyclers)

Effective from: 9 October 2025

(Annexe text unchanged except for the update below.)

9.2 Keep treatment records (weights by fraction, battery count by chemistry, PCB weights) for audit for ≥3 years. Include device serial and, where required by local regulation or producer instruction, reference the applicable producer registration details on treatment records and transfer documentation.

GEIG – CUSTOMER TAKE-BACK INSTRUCTIONS (Returns & Recycling)

Producer registration (where shown): Registration details will be provided on take-back documentation where required by law. Where statutory requirements demand producer information on paperwork or labels, GeiG will include the applicable producer registration details on your take-back documentation.

End of Environmental / WEEE / RoHS Declaration (v1.2)